Hello Consumer
Hello Consumer

Free event planning tool

DIY Event Logistics, Build & Break Calculator

See the real cost of moving, building and returning your event stand. Calculate postcode mileage, vehicle costs, staff wages, travel time, setup, breakdown and every extra expense — then compare it with a fixed outsourced quote.

Route

UK postcode mileage

People

Staff cost and paid time

Operations

Setup and breakdown costs

Decision

DIY vs outsourced quote

Example data — default rates and hours are illustrative placeholders. Replace them with your own figures before relying on the results.

1

Your event and journey

Enter both UK postcodes, then calculate the estimated road mileage and driving time.

Enter both postcodes or type your own mileage below.

miles

Editable after postcode calculation.

mins

Four legs = setup return trip plus collection return trip.

Postcode results use postcode centre points and an estimated road route. Always replace them with your confirmed route where exact mileage or access restrictions matter.

2

Vehicle and journey costs

Include the full cost of moving the stand, not just fuel.

£
£
£
£
£
3

Staff and time

The calculator assumes every listed staff member works the entered task hours.

£/hr
%

Optional allowance for holiday pay, NI, pension or agency margin.

hrs
hrs
hrs
hrs
hrs
4

Accommodation and subsistence

Add overnight and meal costs required specifically for the logistics team.

£
£
5

Other logistics costs

Add costs that are easy to miss when estimating an event.

£
£
£
%
£
£

Hello Consumer logistics starts from £499; replace with your fixed quote.

The hidden cost of DIY logistics

Fuel is only one part of the journey.

The biggest calculation mistakes usually come from excluding staff travel time, loading, breakdown, return unloading, vehicle hire extras and the second trip needed to collect the stand after the event.

Use the correct number of journey legs.

A separate setup and collection normally creates four one-way legs.

Pay for every working hour.

Travel, waiting, stock checks and unloading still use staff time.

Add a sensible contingency.

Venue queues, delayed access and replacement materials can change the day.

Frequently asked questions

Event logistics calculator FAQ

How does postcode mileage work?+

The tool finds the centre point of each postcode and estimates the fastest driving route. You can edit the mileage and drive time after calculation.

What does four journey legs mean?+

Base to venue for setup, venue back to base, base to venue for collection, then venue back to base with the stand and stock.

Should travel time be paid?+

Use your employment or contractor arrangements. The travel-time switch lets you include or exclude driving time from staff pay while still showing the operational time used.

Is the £499 comparison a guaranteed price?+

No. It is the current starting point shown for Hello Consumer logistics. Replace it with the fixed quotation for your event before making a decision.

One team. One contact. One fixed quote.

Skip the DIY maths — get a fixed price for collection, build, breakdown and return.

See our logistics serviceEmail for a fixed quote

Would you like help turning these figures into an event plan?

Send us your results and tell us about the event. We can help you review the sales opportunity, staffing requirements and likely operating costs.

Discuss My Results
Discuss Your Event